Hotel & Parking Information

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Instructions for Booking:

THSCA has negotiated discounted hotel rates for THSCA 2021 attendees. You must make your hotel reservation through Orchid Events. Hotel reservations are taken on a first-come, first-served, space available basis. Submit your request as soon as possible for the best opportunity of receiving your hotel choice. 

 

Deadline

All reservations must be received by July 1, 2021, to guarantee availability and conference rates.* After this date, reservations will be made based on availability and hotels may charge higher rates. * A few THSCA hotels have earlier reservation deadline dates starting as early as June 26, 2021. These hotels may not have the conference rates available after this date. *

Hotels with Rooms available at a discounted rate:

Ways to Book Hotel Reservations

Fax: Send completed forms to (801) 355-0250 (do not mail after faxing)

Mail:   Orchid.Events, 175 S. West Temple, Suite 30, Salt Lake City, Utah 84101

Via Telephone:   Agents available 7:00 a.m. to 6:00 p.m. Mountain Standard Time, Monday through Friday. Orchid staff is working under restricted business hours, so please allow 24-48 hours for them to respond to your request. If it is urgent, you may email chelseamiller@thsca.com.

Toll-free (US):    1-833-560-5744         International:     +1-801-715-4412

 

Deposit

All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room and tax for each room reserved. Your credit card WILL NOT BE CHARGED during this initial stage and will be held as a GUARANTEE only. Hotels may charge a one night’s room and tax deposit for each room reservation on or after July 10, 2021.

Acknowledgments

Orchid Events will send reservation acknowledgements within 24 hours via email if booked online or by telephone; fax and mail acknowledgements will be sent within 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact Orchid Events. You will not receive a written confirmation from the hotel.

Cancellations & Changes

Cancellations may be made up to 72 hours prior to arrival date with no cancellation charge. If it is within 72 hours of arrival, cancellation fees will apply. Through July 10, 2021 changes and cancellations can be made online or by contacting Orchid Events via e-mail at help@orchid.events. After July 10, 2021, cancellations must be directed to your assigned hotel at least 72 hours prior to arrival or a one night’s room and tax charge will be assessed by the hotel.

Please note the following fee is not included in room rates: 1.25% Tourism Public Improvement District (PID) Fee. Room rates and PID fees are subject to 16.75% Hotel Tax per Night. (Subject to change) Grand Hyatt and Hyatt Regency have additional state cost recovery fees that will be added to the rate. *Additional fees may apply for 3rd or 4th person in room: If a rollaway bed is required.*

Questions or Special Requests?

For questions or special requests, please contact Orchid Events at 1-833-560-5744 or e-mail to help@orchid.events. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.

CLICK HERE to see some Downtown San Antonio Options for Parking!

Orchid.Events is the ONLY THSCA designated housing provider for the 2021 THSCA Convention & Coaching School.
Beware of companies misrepresenting themselves as affiliated with THSCA.

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Orchid.Events is the ONLY THSCA designated housing provider for the 2021 THSCA Convention & Coaching School. Reservations may be accessed only through our website or by email or fax. If you receive any calls from a bureau claiming to work with the THSCA, please contact us immediately.

 If you receive a call claiming they’re with Orchid Events, and they can give you a better rate than what we currently have, this is misinformation and not true. Please contact the Texas High School Coaches Association if you receive a call of this sort.

If you receive a call from Global Travel Partners, NTA Travel, Expo Housing Services or EHM (Exhibition Housing Management), they do NOT represent the THSCA.